Set the name, time, date, location and perhaps a brief summary (or link to more information) in the internal calendar on the Cloud.

Ask the people in the #website Rocket Chat channel to put the event on the website, give them the text + picture.

Ask the people in the #social-media-public Rocket Chat channel to put the event online, give them the text + picture.

Additionally, you can promote the event in more Rocket Chat channels. For example, #general and/or the channels of the relevant working groups.

Optionally, you can promote the event on Telegram. See here on how you can get something on the Telegram channel.

TODO: detail how to get things on the Telegram channel

The coordinator or onboarder should know you want to join. They can show you the ropes, make sure you won’t miss any meetings, add you to the proper Rocket Chat channels and give you the right access on the cloud.

Every working group has their own circle, make sure you’re accepted in the circle so you can read minutes, proposals and have access to the files of the working group.

Most working groups have two channels, one public for everyone who is interested in joining/learning about the working group, and a private one for discussions etc among the working group. Make sure you’re in both (for the private one you need to be added).

Put the event in the “Zoom channel reservation” agenda on the cloud.

Make the agenda available, when you have it, in the right folder on the cloud.

Notify public channel and private group of the time & location, agenda.

Write a short summary or highlight to the public channel & private group, tag people with action points.

Make sure the minutes of the meeting are available on the Cloud. Update the working groups planning doc and/or task board.

Use the #promo Rocket Chat channel to get into contact with the people who can send you flyers and other materials.